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The Hidden Cost of Poor Airflow in High-Performance Commercial Buildings

Poor airflow in commercial buildings leads to higher energy bills, reduced indoor air quality, and HVAC wear. Learn how to identify and solv

Ava Montini

Mar 24, 2025

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Why airflow inefficiencies drive up costs, compromise indoor air quality, and create hidden challenges for facility managers


Most commercial and institutional buildings today are designed with performance and efficiency in mind. Energy benchmarks, ESG goals, and occupant well-being are often front and center. But despite those efforts, one critical element of building performance is consistently underdiagnosed: airflow.


Poor airflow can silently affect every corner of your building’s operations — from higher energy consumption and HVAC maintenance costs to reduced indoor air quality (IAQ) and missed sustainability opportunities. It rarely shows up as a red flag on day one, but over time, it chips away at performance in ways that are both measurable and avoidable.


Inefficient Airflow Increases Energy Use — Even in “Efficient” Buildings

In many commercial buildings, HVAC systems account for roughly 30–40% of total energy consumption, according to Natural Resources Canada and ASHRAE. But when airflow is restricted, that percentage can climb significantly.


The most common culprits are high-resistance filters, dirty or aging ductwork, unbalanced systems, or outdated fans. These conditions increase static pressure, which forces HVAC fans to work harder and longer to achieve required airflow levels.


According to a study by the U.S. National Institute of Standards and Technology (NIST), buildings with airflow-related HVAC issues can see energy use increase by up to 30% compared to optimized systems. [1]


Even minor issues can have an outsized impact. A 100,000 sq. ft. office building experiencing elevated fan energy use due to clogged filters or inefficient duct design could face annual utility costs tens of thousands of dollars higher than necessary. For building owners managing multiple sites, that inefficiency compounds quickly.


Airflow and Indoor Air Quality Are Closely Linked


Buildings are dynamic systems, and air quality tends to suffer when airflow is compromised. Insufficient airflow can lead to poor ventilation, uneven air distribution, and pockets of stagnation in rooms or zones. These areas often experience elevated levels of carbon dioxide (CO₂), volatile organic compounds (VOCs), and particulate matter — especially in high-occupancy spaces.


A 2015 study from Harvard’s T.H. Chan School of Public Health found that employees working in well-ventilated buildings performed 61% better on cognitive tasks than those in typical buildings with poor ventilation and air quality. [2]


In schools, researchers have found that students in classrooms with improved ventilation perform better on standardized tests. [3] In healthcare facilities, inadequate air movement can increase the risk of airborne illness transmission.


Common complaints like “stuffy rooms,” temperature inconsistencies, or fatigue can often be traced back to airflow and ventilation issues — even when temperature setpoints and filtration standards are technically being met.


Poor Airflow Wears Down HVAC Systems Faster


Inefficient airflow costs more on your energy bill and accelerates mechanical wear and tear. When fan motors, compressors, and dampers are forced to operate under continuous load, components degrade faster than expected.


This leads to:

  • More frequent repairs and service calls

  • Shortened equipment lifespan

  • Greater downtime and occupant discomfort during peak seasons


A study from the National Air Duct Cleaners Association (NADCA) notes that air distribution restrictions are a key factor in premature HVAC failure and reduced system capacity. [4]


The cost of replacing a rooftop unit, for example, can range from $10,000 to $25,000, depending on building size and complexity — not including indirect costs from temporary system downtime.


Sustainability Targets Can Be Quietly Undermined


Many facilities today are pursuing ESG goals, LEED certification, or local emissions reduction mandates. But airflow inefficiencies can quietly work against those targets by increasing Scope 2 emissions (energy-related emissions) and filter waste.


High-resistance air filters, mainly traditional pleated filters, can contribute to this in two ways:

  1. Increased energy use due to pressure drop

  2. Frequent changeouts, leading to more waste and landfill contribution


According to a 2021 study in Building and Environment, filter pressure drop is one of the most overlooked contributors to unnecessary HVAC energy use — especially when filters are overused or under-maintained. [5]


If a building claims progress in sustainability, it’s important to ensure that filtration and airflow practices align with those claims—both from an energy and waste standpoint.


Missed Opportunities for Incentives and Cost Recovery


One of the lesser-known downsides of inefficient airflow is the lost opportunity to qualify for energy retrofit incentives.


Many utility and government programs across North America offer rebates, grants, or low-interest financing for businesses upgrading HVAC systems, controls, and low-pressure filtration. But to be eligible, buildings often need to demonstrate quantifiable improvements in system performance.


For example, Ontario’s Save on Energy Retrofit Program offers up to 50% of project costs for energy-efficiency upgrades, including those related to ventilation, air handling units, and demand control ventilation systems. [6]


Without data on airflow improvement or energy reduction — or without addressing underlying airflow inefficiencies — buildings may fail to qualify, leaving funding on the table.


Practical Steps to Address Airflow Challenges


The good news is that improving airflow doesn’t require a major capital project. Many impactful changes can be made within existing operations and maintenance cycles.


Here’s where most facilities can start:

  • Conduct a static pressure and airflow assessment to identify bottlenecks

  • Replace high-pressure filters with low-pressure, high-efficiency alternatives

  • Balance and tune your HVAC system, especially if zones have changed due to new usage patterns

  • Install real-time IAQ monitors to detect issues as they emerge, not after complaints arise

  • Track filter changeouts and energy use to capture data for future incentive applications


These strategies are already being implemented in facilities across North America — and in most cases, they deliver measurable improvements in energy efficiency, equipment reliability, and occupant satisfaction.



Airflow may not be the most visible part of your building, but it’s one of the most influential. When ignored, it quietly drives up energy costs, reduces system lifespan, and compromises air quality.


For facility managers and business owners focused on performance, sustainability, and operational clarity, airflow should be on the radar — not just as a maintenance metric but as a lever for long-term efficiency and resilience.


Addressing airflow challenges is a straightforward, high-ROI step that supports healthier, more cost-effective, and future-ready buildings.

Rethinking HVAC: Decarbonization, Energy Efficiency, and Indoor Air Quality

  • Writer: Ava Montini
    Ava Montini
  • Nov 14, 2024
  • 7 min read

In an era where climate change, energy consumption, and public health intersect, the way we design, operate, and innovate within our buildings has never been more critical. At the heart of this transformation lies the HVAC (Heating, Ventilation, and Air Conditioning) system.


Although typically hidden from sight, HVAC infrastructure plays a crucial role in energy use, indoor air quality (IAQ), and carbon emissions. A closer look reveals that HVAC systems profoundly impact a building’s functionality, environmental footprint, public health outcomes, and operational efficiency.

The Energy-Intensive Reality of HVAC Systems

HVAC systems are among the largest energy consumers in residential and commercial buildings, often responsible for a significant portion of a building’s operating costs and environmental footprint. In the United States alone, HVAC accounts for approximately 35% of a building's energy consumption, a figure that can be even higher in colder and warmer climates due to increased heating and cooling demands. According to the 2021 Global Status Report for Buildings and Construction by the GlobalABC, the buildings sector accounted for 36% of global final energy consumption and 37% of energy-related CO₂ emissions in 2020.


Historically, HVAC systems have been energy-intensive by nature, using vast amounts of power to regulate temperature and maintain air quality within a building. This often places HVAC at the center of energy-saving and decarbonization initiatives. However, balancing energy efficiency with effective indoor air quality control has proven challenging.


Ventilation, which is essential for good IAQ, typically requires large volumes of air to be exchanged, a process that consumes significant energy and raises costs. This trade-off between energy savings and IAQ improvement has long hindered the HVAC industry’s transition to sustainable practices.


The Cost of Compromised Indoor Air Quality

Indoor air quality plays a vital role in health, well-being, and productivity. Poor IAQ has been linked to respiratory diseases, allergies, and even mental fatigue, while the economic cost of inadequate IAQ often goes unmeasured. The World Health Organization estimates that air pollution contributes to more than 4 million premature deaths each year, with indoor air pollution being a significant factor. Studies indicate that improved IAQ can reduce health risks and enhance cognitive function, particularly in office and educational settings where individuals spend extended hours indoors.


A study by the Harvard T.H. Chan School of Public Health found that participants in green office environments experienced a 61% improvement in cognitive scores, while those in green+ environments with enhanced ventilation saw scores double compared to conventional settings, underscoring the link between IAQ and productivity. Improved indoor air quality also reduces absenteeism, as shown by a U.S. Environmental Protection Agency (EPA) study reporting a 10% decrease in student absences with better IAQ, and additional research indicating that increased office ventilation can reduce short-term employee absences by 35%. These findings emphasize the importance of maintaining optimal IAQ in both educational and professional settings for health and productivity.


Comparing Outdoor vs. Indoor Air Quality

While outdoor air pollution often captures public attention, indoor air pollution can pose even greater health risks, largely because people spend nearly 90% of their time indoors. Without proper ventilation and filtration, indoor spaces can accumulate pollutants over time, creating high-risk environments even in areas where outdoor air is relatively clean. Indoor pollutants, such as volatile organic compounds (VOCs) from cleaning products, chemicals from building materials, and particulate matter from HVAC systems, often reach levels that are two to five times higher than outdoor levels. Compounding this, outdoor pollution or environmental factors, like wildfire smoke or high pollen counts, can seep indoors, adding to the burden on indoor air quality if not properly managed.


Bridging the Gap Between IAQ and Energy Efficiency

The perception that energy savings and optimal IAQ are mutually exclusive has evolved with advances in HVAC technology. New systems now offer solutions that provide fresh, filtered air without excessive energy consumption. Energy-efficient HVAC systems are equipped with features like variable-speed compressors, heat exchangers, and intelligent sensors that adjust airflow based on occupancy and usage patterns, more effectively balancing IAQ and energy use.


Key Technologies Redefining IAQ and Energy Efficiency in HVAC:

  1. Variable Refrigerant Flow (VRF) Systems: These systems allow precise control over the cooling and heating of each zone within a building, reducing energy consumption by eliminating the need to heat or cool unused areas.


  2. Heat Recovery Ventilation (HRV) Systems: HRVs reclaim heat from outgoing air and transfer it to incoming air, reducing the energy required to maintain indoor temperatures.


  3. Demand-Controlled Ventilation (DCV): DCV uses sensors to monitor CO2 levels and occupancy within a space, adjusting ventilation rates dynamically. This reduces unnecessary energy use and enhances air quality by providing fresh air only when needed.


  4. Low-Pressure Advanced Filtration: Low-pressure polarized filters efficiently capture pollutants like VOCs and fine particles with minimal airflow resistance, supporting energy and operational efficiency.


  5. Smart Thermostats and Building Automation: These systems enable HVAC units to operate at optimal efficiency by learning usage patterns, predicting occupancy, and adjusting temperature and ventilation levels based on real-time data.


The Role of HVAC in Building Decarbonization

With buildings accounting for nearly 40% of global energy consumption, they play a significant role in carbon emissions. Decarbonizing HVAC systems involves reducing direct emissions from fossil-fuel systems and minimizing indirect emissions through energy efficiency improvements. Efforts to decarbonize increasingly focus on electrifying heating, integrating renewable energy, and adopting advanced technologies that can greatly lower a building’s carbon footprint.


Pathways to Decarbonize HVAC Systems:


  1. Electrification of HVAC: Transitioning from gas boilers and furnaces to electric heat pumps can significantly cut direct emissions from fossil fuels. Paired with renewable energy sources, electric heat pumps further reduce both emissions and operating costs.


  2. Use of Renewable Energy: Integrating renewable sources like solar panels and wind power with HVAC systems reduces reliance on grid electricity. When HVAC systems are powered by renewable energy, buildings can move closer to achieving net-zero emissions.


  3. District Heating and Cooling Systems: Serving multiple buildings from a centralized plant, district heating and cooling systems dramatically reduce energy consumption and emissions. These systems are highly effective in urban areas and industrial complexes, where centralized efficiency can impact entire communities.


  4. Energy Storage and Peak Shaving: Battery storage systems allow buildings to store off-peak energy for later use, lowering demand on the grid and reducing costs. This approach also decreases the carbon footprint by reducing peak-time energy consumption.


  5. Low-Pressure, High Dust Loading Filtration: Low-pressure, high dust-loading filtration technology enables HVAC systems to maintain excellent indoor air quality without increasing energy consumption. By reducing strain on HVAC systems, these filters help optimize energy usage, creating a balanced, low-energy approach to superior indoor air quality. In high-traffic and sensitive environments, this filtration technology promotes sustainability and health but also contributes to lower peak energy demand and overall kWh usage.


Smart HVAC through Real-Time Data and Technology

Smart HVAC systems leverage IoT sensors, AI, and machine learning to enhance building management by providing real-time insights into temperature, occupancy, and indoor air quality (IAQ). IoT sensors enable systems to adjust settings based on occupancy and external conditions, optimizing comfort and reducing energy use. For example, unoccupied zones can automatically receive less heating or cooling, saving energy without sacrificing comfort.


Predictive maintenance is another key feature. It uses data to anticipate and address minor issues before they escalate, reducing repair costs and extending system lifespan. Machine learning further enhances efficiency by learning from usage patterns to optimize settings dynamically, reducing overall energy consumption. IAQ sensors adjust ventilation in response to pollutants, ensuring healthy indoor air, especially in high-occupancy environments like schools and hospitals.


This adaptive functionality not only lowers operational costs and peak energy demand but also supports sustainability goals by reducing carbon footprints. Smart HVAC systems offer continuous optimization, making buildings more resilient, efficient, and environmentally responsible.


Economic Incentives for Sustainable HVAC Systems

The economic benefits of sustainable HVAC upgrades are extensive. Although energy-efficient technology often requires an initial investment, the long-term savings in reduced energy bills can be substantial. Additionally, building owners may qualify for government incentives, grants, and rebates aimed at supporting energy-efficient retrofits. These financial incentives help offset initial costs, making sustainable HVAC upgrades more financially accessible.


Examples of Government Incentives

These incentives make sustainable HVAC systems more affordable and accessible, encouraging widespread adoption and supporting overall energy efficiency and decarbonization efforts.


Future-Proofing Buildings with Sustainable HVAC Solutions

The global transition to net-zero emissions by 2050 hinges on making our built environments sustainable and resilient. HVAC systems, with their substantial energy demands and carbon impact, are essential to this transformation. By embracing energy-efficient and decarbonized HVAC technologies, we can future-proof buildings against rising energy costs, regulatory changes, and environmental pressures.


This shift goes beyond simply improving IAQ or reducing energy bills; it’s about creating spaces where sustainability, health, and operational efficiency coexist. Clean, breathable air is not just a perk—it’s a necessity for well-being and productivity. Likewise, efficient, low-emission buildings are essential for a low-carbon economy.



The future of HVAC is evolving in a way that aligns energy efficiency, decarbonization, and indoor air quality as complementary goals. This shift challenges the traditional trade-offs between these objectives, proving that clean air and efficient energy use can coexist without compromise. HVAC systems of the future will be integrated, smart, and sustainable, paving the way for buildings that are not only more environmentally responsible but also healthier and more enjoyable to inhabit.


With ongoing innovations in HVAC technology, we are reaching a point where buildings can actively contribute to sustainability and public health, setting a new standard for what it means to operate a truly green building. By adopting these advanced systems, we are moving toward a reality where indoor spaces can maintain optimal air quality, reduce energy waste, and significantly cut emissions, creating a cleaner, more sustainable world.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

You can also subscribe to our monthly newsletter below for exclusive early access to Blade's Insights content, uncovering tomorrow's air quality advancements before they hit our Hub.

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