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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

How Air Quality Can Affect Your Happiness

Writer's picture: Jennifer CrowleyJennifer Crowley
Young woman with long brown hair outside happily breathing in the fresh air
The negative impacts of poor air quality are significant and widely recognized, as they can directly affect health, cognitive performance, and labour productivity.

Air pollution is a problem that affects millions of people around the world, and its effects extend far beyond just physical health. There is growing evidence to suggest that air pollution can also have adverse effects on mental and emotional health.


Air pollution and its impact on mental health is a growing concern that cannot be ignored. Emerging research links exposure to environmental pollutants, including sources from air pollution, to increased prevalence and/or severity of mental disorders. Understanding the relationship between air pollution and mental health is a significant public health concern, given that 99% of the world’s population lives in environments that do not meet World Health Organization air quality guidelines.


The Science Behind Happiness

Happiness is a fundamental part of our well-being. It is a state of mind characterized by positive emotions, contentment, and a sense of fulfillment. Research has shown that happiness is not just a subjective feeling but also impacts physical and emotional health.


Happy people tend to have better cardiovascular health and a more robust immune system and are more likely to live longer. In addition, happiness has been linked to lower levels of stress, anxiety, and depression.


The science of happiness has led to the development of positive psychology, a field dedicated to studying and promoting happiness and well-being. Theorists and researchers in the field have sought to identify the elements of a good life. They have also proposed and tested practices for improving life satisfaction and well-being.


Air Quality and Happiness

The negative impacts of poor air quality are significant and widely recognized, as they can directly affect health, cognitive performance, and labour productivity. For example, the link between air pollution, infant mortality, and respiratory diseases is well-established. According to the World Health Organization, around 7 million deaths are attributed to air pollution annually.


Anxiety and depression are the most common mental disorders across the globe and can increase an individual’s risk of suicide attempts and completion, adversely affecting family and social relationships.


A 2020 study in Toronto, Canada, validated this link between air pollution and emergency room visits for mental health symptoms. Looking at 83,985 emergency room visits for people aged 8-24 between April 2004 and December 2015, researchers found that increases in PM2.5, ozone, and nitrogen dioxide were all associated with increased emergency room visits, sometimes up to 5 days after initial exposure to that pollutant.


Another example published in Nature Human Behaviour comes from China. Analyzing data from 144 Chinese cities, they found that self-reported happiness was significantly lower on days with relatively higher pollution levels.


Poor air quality can also have physical health effects that can indirectly impact mental and emotional health. For example, respiratory problems, heart disease, and other physical ailments can cause stress, anxiety, and other mental health problems.


The Relationship Between Clean Air and Happiness

One factor that comes into play regarding air quality is geographical location. People who live in areas with high levels of air pollution are more likely to experience health problems and decreased happiness levels. For instance, people living near refineries are exposed to more nickel and vanadium, while those near coal-fired power plants breathe particles with higher sulphate content. Neighbourhoods along busy roads have more nitrates from vehicle exhaust.


The climate also plays a significant role in air quality. The interaction between pollution and climate change will impose an additional “climate penalty” for hundreds of millions of people, according to a new report from the World Meteorological Organization (WMO). The areas predicted to be most impacted by climate change, primarily located in Asia, are inhabited by approximately 25% of the global population. These regions may experience an intensification of surface ozone pollution events, resulting in adverse physical and mental health consequences for hundreds of millions of individuals.


The Importance of Prioritizing Air Quality

Given the significance of the problem, policymakers must prioritize air quality in their decision-making. This means supporting initiatives that reduce pollution, such as renewable energy projects and developing regulations that promote clean air. It also means supporting research into the effects of air pollution on mental health and finding ways to raise public awareness about the issue.


Studies propose that air pollutants, such as NH3, NOx, NMVOCs, SOx, CO2, and PM 2.5, may affect life satisfaction, happiness, or optimism. This suggests that environmental policies focused on reducing air pollution will not only positively impact the health of future generations but, at the same time, will increase the present individual’s quality of life.


Improve IAQ to Increase Happiness

A survey commissioned by the Building Engineering Services Association (BESA)reports that almost 70% of office workers believe poor air quality in their workplace harms their day-to-day productivity and well-being.


Research shows people who regularly breathe polluted air experience changes within the brain regions that control emotions. As a result, they may be more likely to develop anxiety and depression than those who breathe cleaner air. It has also been proven that those who breathe fresh air are less stressed than those who breathe polluted air, proving the theory that good air quality and happiness go hand in hand. The more fresh air you get, the more oxygen you intake, which increases the serotonin (the happy hormone) you inhale, consequently making you happier.


In conclusion, air quality is essential to our overall well-being, and policymakers and individuals must prioritize it accordingly. Clean air contributes to our physical and emotional health, and reducing air pollution can have significant economic and social benefits. By working together to support clean air initiatives, we can create healthier, more sustainable communities and happier individuals.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

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