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Five Early Steps to Prepare for Your Carbon Report

Prepare your carbon report with 5 key steps: frameworks, emissions inventory, reduction targets, and tools for sustainability success.

Ava Montini

Jan 21, 2025

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Preparing a carbon report is a powerful opportunity to align your organization with forward-thinking strategies, meet stakeholder expectations, and uncover new ways to enhance operational efficiency. As sustainability continues to shape the business landscape, reporting on carbon emissions has evolved beyond compliance to become a cornerstone of long-term value creation.


The reality is clear: over 66% of the world's largest companies now disclose climate-related data through frameworks like CDP, reflecting the growing demand for transparency. In the U.S., buildings alone account for approximately 31% of total greenhouse gas emissions, making industries like real estate and property management key players in addressing climate challenges.


While the process can seem complex, it is entirely manageable with the right approach. From understanding reporting frameworks to streamlining data collection, this journey is about building a clear, actionable plan that sets your organization up for success. By focusing on key priorities and leveraging proven strategies, you can take confident steps toward creating a carbon report that reflects your commitment to innovation and leadership.


Here's how to begin:

1. Understand the Frameworks and Requirements

Carbon reporting begins with understanding the frameworks and regulations that apply to your organization. These frameworks are essentially the rulebooks that guide how you measure, calculate, and present emissions data. Choosing the right one depends on your industry, geographic location, and specific requirements from stakeholders, investors, or regulators.


For example, the Greenhouse Gas Protocol (GHGP) is a foundational standard that categorizes emissions into three scopes: Scope 1 (direct emissions), Scope 2 (indirect emissions from purchased energy), and Scope 3 (all other indirect emissions across your value chain). Meanwhile, platforms like CDP and frameworks like TCFD focus on how companies disclose emissions to investors and other audiences.


The first step is identifying which frameworks are required or preferred for your organization. U.S.-based companies should pay particular attention to the SEC’s proposed rules for climate disclosures, which could require public companies to report more detailed emissions data. Additionally, consulting with sustainability professionals or using resources like the Greenhouse Gas Protocol’s Corporate Standard can provide clarity and structure.



Scopes 1, 2 and 3 Emissions Inventorying and Guidance | US EPA

2. Build a Comprehensive Emissions Inventory

Your emissions inventory is the foundation of your carbon report. It involves identifying and quantifying all emissions across your organization. This inventory will include direct emissions from owned assets, indirect emissions from energy use, and, if applicable, emissions from your value chain.


To start, define your organizational boundaries. Will you report emissions based on operational control (activities you oversee directly) or equity share (based on your ownership percentage)? Next, gather data from utility bills, fuel logs, procurement records, and any other relevant sources. If collecting this data feels overwhelming, prioritize high-impact emissions sources first, such as energy use or transportation, and expand from there.


Digital tools can simplify this process. Platforms like EPA’s Simplified GHG Emissions Calculator or specialized carbon accounting software can help centralize and automate data collection. Partnering with teams across your organization—such as facilities management and procurement—can also ensure data is accurate and complete.


Other Resources to Leverage:



3. Focus on High-Impact Emissions Sources

Not all emissions are equally significant, and prioritizing high-impact areas can make your efforts more effective. By focusing on emissions sources that account for the largest share of your footprint or are most relevant to stakeholders, you can direct resources where they’ll have the greatest impact.


To prioritize effectively, consider conducting a materiality assessment. This process involves evaluating which emissions sources are most relevant to your business and stakeholders. Engaging with investors, clients, and regulators can provide additional insights into what matters most. Benchmarking your data against industry peers can also help you identify areas where your organization may be lagging or leading.


Visualizing emissions through heatmaps or similar tools can further clarify where to focus your efforts. These insights can guide decisions on upgrades, retrofits, or supply chain adjustments, ensuring your carbon reporting efforts translate into meaningful action.


Resources to Leverage:



4. Set Clear Reduction Targets and Timelines

Once you have a clear picture of your emissions, the next step is setting reduction targets that align with your organizational goals. These targets provide direction and accountability, signalling to stakeholders that you’re serious about sustainability.


Begin by establishing a baseline year—a starting point against which future progress will be measured. From there, set short- and long-term goals. For example, you might aim to reduce Scope 2 emissions by 25% over five years through renewable energy procurement or energy efficiency upgrades. Aligning your targets with global initiatives like the Science-Based Targets Initiative (SBTi) can further demonstrate your commitment to climate goals.


Regularly communicating progress toward these goals can help build trust with investors, tenants, and other stakeholders. Transparency about challenges and adjustments also demonstrates your commitment to continuous improvement.


Resources to Leverage:



5. Invest in Infrastructure and Expertise

Successful carbon reporting requires robust infrastructure and a knowledgeable team. Whether it’s tools for data collection or employee training, these investments can streamline the process and ensure accuracy.


Many companies start by adopting carbon accounting software, which automates data management and reporting. Platforms like Sphera, Envizi, or Ecovadis offer features that track emissions across scopes, analyze trends, and generate reports tailored to specific frameworks. For organizations with complex operations, these tools can save significant time and effort.


Equipping your team with the right expertise is equally important. Training employees on reporting frameworks, data collection methodologies, and compliance requirements can reduce reliance on external consultants over time. Partnering with third-party verification bodies can also enhance the credibility of your reports, especially if they’ll be shared with investors or regulators.


Resources to Leverage:


Preparing for your carbon report is about more than compliance—it’s a strategic opportunity to lead on sustainability, improve operations, and strengthen stakeholder relationships. While the process may seem complex, following these five steps will provide a clear roadmap to get started.


As you embark on this journey, remember that every organization’s path will look a little different. What matters most is taking the first step and building momentum. By investing in education, planning, and collaboration, you can turn the challenge of carbon reporting into an opportunity to create lasting value for your business and the environment.

Exploring the Differences Between Mechanical and Natural Ventilation

Writer's picture: Jennifer CrowleyJennifer Crowley
Four rooftop ventilation units emerging from a building roof
In practice, most buildings utilize a combination of both natural and mechanical ventilation systems to balance the pros and cons and achieve optimal Indoor Air Quality (IAQ) and thermal comfort.

Mechanical and Natural ventilation are two different methods for introducing fresh air into a building or space. Both have their own benefits and drawbacks, and the appropriate choice will depend on the specific needs of the space being ventilated.


Mechanical ventilation involves using mechanical means, such as fans and ductwork, to bring fresh air into a space. This type of ventilation is often used in buildings with no windows or spaces where natural ventilation is insufficient. One advantage of mechanical ventilation is that it can be precisely controlled, allowing for precise regulation of temperature, humidity, and air quality. It is also a good option for spaces that need to be kept at a specific temperature or humidity level, such as hospitals or laboratories.


However, mechanical ventilation can be expensive to install and maintain and requires a reliable power source. It can also be noisy, which may be a concern in certain settings.


On the other hand, natural ventilation relies on the movement of air through open windows, doors, or vents to bring fresh air into a space. This type of ventilation is often used in residential buildings and other spaces where windows and doors can be opened to allow air circulation. One advantage of natural ventilation is that it is generally less expensive to install and maintain than mechanical ventilation. It is also typically quieter than mechanical ventilation, as it does not involve mechanical fans or other equipment.


However, natural ventilation is less precise than mechanical ventilation and may not be suitable for spaces that require a specific temperature or humidity level. It is also not ideal for areas that do not have windows or other openings that can be used to bring in fresh air.


Natural ventilation and mechanical ventilation are both methods of controlling the airflow within a building, but they have some key differences in terms of their benefits and drawbacks.

Pros of natural ventilation:

  1. Energy efficient: Natural ventilation systems do not require the use of mechanical equipment, which means they consume less energy and have a lower environmental impact.

  2. Cost-effective: Natural ventilation systems typically have lower upfront costs than mechanical systems and may also have lower maintenance costs over time.

  3. Improved indoor air quality: Natural ventilation helps remove stale indoor air and bring in fresh outdoor air, improving the overall air quality within a building.


Cons of natural ventilation:

  1. Dependent on the weather: The effectiveness of natural ventilation systems can be affected by the weather and may not function as well during periods of high heat, humidity, or low winds.

  2. Limited control: It can be challenging to control and regulate airflow in a natural ventilation system, which can result in uneven temperature and air quality in different parts of a building.

  3. Site and architecture-specific: Natural ventilation might not be suitable for all buildings, especially in urban or high-rise areas or extreme weather conditions, as a well-designed natural ventilation system must be integrated into the architecture and design of the building.


Pros of mechanical ventilation:

  1. Climate independence: Mechanical ventilation systems can operate regardless of weather conditions and provide consistent airflow and temperature control.

  2. Greater control: Mechanical systems can be designed and controlled to provide a specific level of airflow, temperature and humidity, allowing for better indoor environmental quality control.

  3. Suitable for any building type: Mechanical systems can be installed in any building and can be designed to suit the specific needs of the building.


Cons of mechanical ventilation:

  1. Higher energy consumption: Mechanical systems consume energy to power the mechanical equipment needed to circulate air, making them less energy efficient than natural ventilation systems.

  2. Higher upfront costs: Mechanical ventilation systems tend to have higher upfront costs than natural systems and more regular maintenance costs.


In practice, most buildings utilize a combination of both natural and mechanical ventilation systems to balance the pros and cons and achieve optimal Indoor Air Quality (IAQ) and thermal comfort.


In summary, both mechanical ventilation and natural ventilation have their own advantages and drawbacks, and the appropriate choice will depend on the specific needs of the space being ventilated. Mechanical ventilation is generally more precise and can be used to maintain specific temperature and humidity levels, but it is more expensive and requires a reliable power source. Natural ventilation is generally less expensive and quieter, but it is less precise and may not be suitable for certain spaces.

Explore expert insights, stay up to date with industry events, and gain a deeper understanding of the cutting-edge developments that are revolutionizing the indoor air quality landscape within Blade Air's comprehensive Insights Hub.

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